HMIS Vendor Request for Proposals

The Housing, Health & Human Services Alliance of Rutherford County (H3ARC) is issuing this Request for Proposal (RFP) to secure a web-based Software as a Service (SaaS) for the Murfreesboro/ Rutherford County Continuum of Care (CoC) (TN-510) Homeless Management Information System (HMIS).

The objective of this request for proposal (RFP) is to seek competitive bids and secure a Homeless Management Information System (HMIS) that is compliant with all HUD HMIS Data and Technical Standards, has demonstrated success in data integration into/out of the proposed solution, and with retrieval and integration of data from existing/current HMIS.

Eligible Applicants

All applicants must meet the following minimum requirements:

a.      At least three years of experience implementing SaaS solutions for HMIS;

b.      At least three years of experience translating federal, state and local grant guidelines and program regulations into software requirements and implementation of software solutions to meet federal, state and local reporting requirements;

c.      At least three years of experience working with private, nonprofit and public entities providing services to persons experiencing homelessness;

d.      At least three years of experience data hosting, data storage, data security, network operations, backup and uptime, as well as redundancy of all systems with multiple users in multiple agencies;

e.      Demonstrated success in legacy data migration (import and export) and ongoing data integration (import and export) using the HMIS CSV schema mandated by HUD, as well as XML;

f.       Demonstrated ability to collect and generate all HUD required Universal, Common and Program Specific Data Elements and all federally required Reports; 

g.      Meet HUD and local CoC compliance requirements of current HMIS data standards and regulations regarding privacy and confidentiality (as currently stated in CES Management and Data Guide and the 2004 HMIS Data and Technical Standards.)

Issue Date:  Sept. 30, 2021

Questions Due:  Oct. 18, 2021

Proposals Due:  Oct. 29, 2021

For complete information about the RFP: TN-510 HMIS RFP

Respondents should use: TN-510 HMIS Proposal Response Template

Questions may be sent to: HMISrfp@h3arc.org